A. You’re right to start thinking about thanking people as your internship is coming to a close. You can never say “Thank you” too many times or to too many people. Here are a few points to ponder:
- Who to thank: The first thank-you goes to your internship supervisor. Other people who might be on your thank-you list could include co-workers, department heads, volunteer staff, Human Resources, your Career Center counselor or staff members, and any individual who went beyond the call of duty in helping you. For example, the parking lot attendant who made sure you had a convenient parking space or the newsletter editor who interviewed you for a complimentary article in the company publication. You could consider writing a thank-you to the company president, mentioning how much you appreciated your supervisor’s excellent guidance. It’s a wise move to get your name in front of as many people as possible. And your supervisor will remember you kindly for putting in a good word for him/her.
- How to express thanks: You have many options here, depending on the corporate culture and your own style. A hand-written note is always safe. Do choose simple note cards in white or pastel shades. Double check employee titles, so you don’t make any embarrassing errors in addressing the letters, which should always be sent to the office address. However, if you feel more comfortable producing your thank-you notes on a computer, select an informal type face and sign the letter with an ink pen. Use a good cotton or linen stock with matching envelopes rather than standard copy paper. To eliminate the possibility of jealousy, compose all your letters on the same stationery, so you won’t be showing favoritism.
- How not to express thanks: An email thank-you might be fine to a friend for cooking a delicious dinner, but it’s not a professional statement. Please don’t buy cards with pre-printed thank-you messages inside and then just sign your name. It’s much more meaningful to write a personal message yourself, naming specific ways in which that person helped you. You may not have much time to write thank-you notes but do refrain from sending general thank-you letters addressed to “To Whom It May Concern,” or “Hi Everyone,” or “Hey Guys.” Don’t wait too long to express thanks—try to finish your thank-you notes and distribute them by your last day, saving postage and ensuring that they reach the right person.
- Other ways to say thanks: You could bring home-made cookies or pick up donuts or a special snack for your office mates on your last day. If your supervisor has been exceptional, you may want to offer to take him/her to lunch on your last day or after your internship ends as a way to stay in touch. If you wanted to do something special for your supervisor, you could buy him/her a book, a coffee mug from your school, or a small gift. However, keep the cost to a minimum.